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| HIPAA Compliance |
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| GURUCARE understands that Physician/ patient confidentiality
is most important. Therefore all Physician/ patient transcription-related
procedures, voice, data storage and document management meet or
exceed HIPAA regulations. Please go through the following list
of the rules and regulations that we strictly adhere to: |
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- We have 24X7 security personnel manning our office.
- All
the external drives including floppy disk drives are disabled
on each computer.
- Our computers require passwords to start
Windows and another password to access Word files.
- We have firewall's and anti virus software on all computers
and update virus definitions frequently.
- Any spoiled hard copies of notes and
copies of patient schedules are cross-cut shredded on site.
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Monthly back-ups of computer systems are performed and stored
in a locked outbuilding on our property.
- We have a smoke alarms
and fire extinguishers in our office.
- We currently require
all our employees to sign a confidentiality and non-disclosure
agreement.
- We maintain up-to-date contractual agreements with
all business parties.
- We have instituted security measures
to protect the security and integrity of protected information
according to HIPAA guidelines.
- GURUCARE has administrative
procedures in place to guard data integrity, patient confidentiality,
and document availability. (Information Access Control and Access
Authorization).
- Technical evaluations are performed on a routine
basis to make sure all systems meet or exceed specified security
requirements.
- All persons, administrators and transcriptionists,
who have access to any sensitive information, patient records,
or voice files, etc., have the appropriate clearances and have
signed confidentiality agreements.
- We have provided privacy,
security, and confidentiality awareness training to our entire
workforce. Our compliance decisions are based on sound business
practices and meet and exceed HIPAA.
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| Our facilities are HIPAA complaint and data security is of highest
level. Our facilities are secured through Physical and computer
access controls and data is encrypted via 128 bit. HIPAA training
is included as part of our standard training curriculum and is
a part of our continuing education program. |
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| Every employee signs a confidentiality and non-disclosure agreement
regarding Protected Health Information (PHI) and clients confidential
information. |
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